Chapter Administration: Faculty

Chapter Advisors

Every chapter has one or more Chapter Advisors, selected annually by the principal. The Chapter Advisor must be a member of the school's English faculty and may serve multiple terms. Any variance from an English teacher being Chapter Advisor must be approved by the NEHS Director. Besides providing a strong link among the administration, faculty, and students, the Chapter Advisor is the link between the chapter and the National Office. All mailings are to be sent from, as they are sent to, the Chapter Advisor, not to individual members. The Chapter Advisor is also responsible for the

  • direct supervision of the chapter,
  • safe-keeping and maintenance of membership files and the chapter history,
  • handling of financial transactions, and
  • updating and filing of chapter bylaws and the annual activities report.

The Chapter Advisor, by virtue of the position, is an honorary NEHS member (gratis) and should be a good role model for chapter members and a good leadership model for chapter officers.

There are many things a Chapter Advisor can do to ensure that the chapter runs smoothly and that members benefit fully from their NEHS experience.

  • Identify and invite all qualified students for membership.
  • Guide the development of Chapter Bylaws.
  • Submit new-member information and fees to the Central Office.
  • Promptly distribute Central Office materials to members.
  • Process and submit the annual affiliation fee.
  • Formally announce the names of those who have been accepted into membership.
  • Report the annual chapter activities to the Central Office.
  • Assist officers in learning their roles and help them develop strong leadership qualities.
  • Provide for all members an atmosphere of welcome, enthusiasm, and chapter unity.
  • Develop a sense of chapter identity.
  • Work with chapter officers to plan and hold appropriate induction ceremonies.
  • Maintain with chapter officers the permanent chapter records and history.
  • Attend as many chapter meetings and activities as possible.
  • Encourage members to participate in regional and national NEHS events.
  • Establish a regular flow of information for publicizing chapter meetings and events.

Faculty Advisory Council

The Faculty Advisory Council is appointed by the principal and works on behalf of the school's faculty and its students; the Faculty Advisory Council should be comprised of no fewer than three English faculty members. To avoid conflict, no principal may serve on the Faculty Advisory Council. The Faculty Advisory Council participates in the development of, and periodically reviews, all local selection and dismissal procedures, chapter bylaws, and proposed chapter activities. (It is highly recommended that student officers also be involved in these processes.)

The Faculty Advisory Council should meet a minimum of once a semester, preferably more often. It is essential that members of the Faculty Advisory Council be fully knowledgeable of the chapter's guidelines and bylaws, and that Faculty Advisory Council members carefully follow all stated guidelines and procedures in all aspects of the chapter's activities. In a healthy chapter, the Faculty Advisory Council will participate, when possible, in the induction ceremony and in chapter activities.

The Faculty Advisory Council is the chapter's final authority on all matters pertaining to local chapters. Any problems not resolved through the officers and Chapter Advisor should be addressed to the Faculty Advisory Council. In no case will local chapter problems be arbitrated by the National Advisory Council or the Central Office.

There are three categories of membership:

Active

Candidates for active membership must first be selected by the Faculty Advisory Council and then inducted in a special ceremony. Active members have a voice and vote in chapter affairs, are expected to maintain the eligibility standards by which they were selected for membership, and also to assume any membership obligations that may be set by the local chapter and announced prior to induction. Active members must maintain the stated membership requirements and may not be removed from membership except for reasons stated below under "Loss of Membership."

Alumni

This membership is automatically afforded active members upon their graduation. Alumni members, in accordance with school policy, may be invited to participate in chapter events, but have no voice or vote in chapter decisions. As they are no longer within the jurisdiction of the chapter's Faculty Advisory Council, alumni members may not be removed from membership except for flagrant violation of civil laws.

Honorary

Each chapter, working with the Faculty Advisory Council, may invite into membership select individuals who might not otherwise be eligible for membership. Such individuals may include school officials, teachers, and adults, as well as students whose accomplishments in English and/or in NEHS related activities merit special recognition.

Honorary members, in accordance with school policy, may attend chapter meetings, but have no voice or vote in chapter decisions. They are permitted to wear the insignia and to receive a membership certificate, and their names should be kept on permanent file with other chapter records.

The Chapter Advisor(s) is, ex officio, an honorary member, but the chapter may select other appropriate individuals as well. Honorary memberships, other than that provided the Chapter Advisor(s), require payment of the national induction fee and are not subject to removal from membership except for flagrant violation of civil laws.

One-time Induction Fee

Each new member pays a one-time induction fee of $10.00, which covers processing of membership records and the preparation of a national membership certificate. Once the membership is processed, all the rights of membership--including eligibility for scholarships and writing awards, participation in regional and national events, and access to the NEHS Museletter are open.

Waiver of Induction Fee

NEHS is sensitive to the wide variety of economic conditions of students throughout the country and seeks to structure fees in such a way that no eligible student is excluded from membership because of economic inability to pay the one-time induction fee. If a Chapter Advisor determines that one or more potential members fit this category, he/she may request a reasonable one-time, case-by-case reduction by contacting the NEHS Director.

Inducting Members

The induction ceremony is a very special event and should be viewed as a dignified celebration of the academic achievement of new members. It encourages continued involvement of all members and recognizes the special camaraderie of NEHS members everywhere. Each chapter is required to have at least one induction a year; some chapters elect to have more. Not all induction ceremonies must be elaborate or formal, but all should respect the honor of being selected for membership. It is entirely appropriate that school officials, faculty, parents, and current local chapter members be present at the induction of students into an honor society of this caliber. View a sample induction ceremony.

Note that word induction connotes a different process than does the word initiation. Chapters are forbidden to initiate, haze, blackball, or do anything similar, as any part of the NEHS process. Any chapter found engaged in any of these shall lose its charter. "Induction" is to be used in any reference to the induction of new members.

Inductees are not full members until their registrations and fees are received by and recorded in the Central Office, and until they have been properly inducted. The importance of attendance at the ceremony should be stressed. Only if circumstances such as illness, personal emergency, or unavoidable conditions exist, should inductees be excused from participating in the scheduled event. An informal induction may be held at a later date, as close to the date of the formal induction as possible, for such candidates.

To ensure that membership certificates and other materials are at the school prior to the induction ceremony, full new-member information and a check covering the one-time induction fees must be sent to the Central Office no later than three weeks prior to the date by which materials are needed.

Membership Transfers

Transferring an active membership is permissible. However, a student must complete one full semester at the new school before a full transfer is allowed. If the minimum GPA at the new school's chapter is higher than that of the previous school's chapter, the transferee may be

  • granted membership, with the Faculty Advisory Council setting a reasonable time for the student to raise the GPA to the new standard, or
  • directed that membership will not be transferred until the new, higher, GPA is attained. In all transfer situations the Faculty Advisory Council is charged with making sound, equitable, consistent, and professional judgments.

Loss of Membership

Students who fall below the standards that were the basis for their selection as members shall be warned promptly in writing by the Chapter Advisor and given a reasonable amount of time to correct the deficiency, except that in the case of flagrant violation of school rules or civil laws a member does not necessarily have to be warned.

The procedure for removal from membership shall be determined by the Faculty Advisory Council in compliance with the rules and regulations of the National Advisory Council. A written description of the removal process shall be available to interested parties. Article XIII of the NEHS Constitution provides further details.