Editorial Style Guide
These guidelines are designed to help National English Honor Society (NEHS) members prepare copy for NEHS publications (print and electronic). They are intended to ensure consistency of style and are based on the most current Modern Language Association MLA Handbook for Writers of Research Papers as well as on organizational preference. In any circumstance where this guide does not provide enough information, members should defer to the most recent MLA guidelines. The following quick reference provides preferences and examples for frequently occurring inconsistencies.
As a general rule, abbreviations made up of lowercase letters should have a period after each letter, without spaces between letters: e.g., i.e. For abbreviations made up of predominately capital letters, use neither periods after letters nor spaces between letters: BC, NJ, US, DVD, PhD.
Abbreviate whenever possible: MA, BA, MFA, MBA, PhD.
Capitalize all majors and minors; use lowercase for general reference.
- She has a BA in English with minors in Creative Writing and Secondary Education.
- He has an MA in Mass Communication with an emphasis in electronic publishing.
- The position requires a bachelor's degree in a related field.
Spell out the names of high schools, colleges, and universities.
- He is a junior at Allentown High School.
Use the two-letter ZIP Code style to abbreviate states when used with a city or town.
Note: Use two commas to set off the name of a state when it follows the name of a city.
- David Rodriguez, a junior at Batavia High School in Batavia, IL, is Chapter President.
Use a.m. and p.m. (with periods) to designate time.
- The program is scheduled for 8:30 a.m. to 5:00 p.m.
Capitalize the full official name. Do not capitalize award when plural or standing alone.
- He won a Crafton Award.
- They announced the Student Leadership and Outstanding Advisor awards.
- The award recognizes outstanding service at the local level.
Always capitalize Central Office (CO).
Capitalize chapter when part of an NEHS chapter's name.
- She is a member of the Quill and Lamp Chapter at Dwight D. Eisenhower High School.
- She is a member of the chapter at Dwight D. Eisenhower High School.
Do not capitalize freshman, sophomore, junior, senior, undergraduate, or graduate.
Capitalize all references to a specific common reader once it has been selected.
- Dinner at the Homesick Restaurant, by Anne Tyler, is the Common Reader for 2017.
- Next year's common reader will be announced in the spring.
Always capitalize references to the NEHS Constitution and Bylaws.
- Any member may initiate a proposed amendment or addition to the Constitution.
Capitalize department names.
- The Department of English is located in the Arts & Sciences Building.
- Applications are available in the English Department.
Capitalize region when part of an NEHS region's name (i.e., Eastern Region, Far Western Region, High Plains Region, Midwestern Region, Southern Region, and Southwestern Region).
- The Southwestern Region consists of chapters located in Arizona, Arkansas, New Mexico, Oklahoma, and Texas.
- NEHS is divided into six regions.
Capitalize such words as Midwesterner and Southerner (referring to people in a region).
- Several famous Southerners were featured in the article.
- Welcome fellow Midwesterners!
- Back home in Texas, he was reminded of how good it felt to be a Southwesterner.
Capitalize the full official name. Do not capitalize scholarship when plural or standing alone.
- He won the NEHS Merit Scholarship.
- They announced the winners of the William C. Johnson and National English Honor Society Director’s scholarships.
- NEHS offers a variety of scholarship opportunities.
Do not capitalize unless part of a title.
- The chapter hosts an induction ceremony during the fall semester.
Capitalize when used in place of National English Honor Society; do not capitalize a general reference that does not replace the title of our organization.
- The official motto of the Society is Duty Goes with Honor.
- The Society strongly encourages local chapters to plan and participate in social service activities.
- Stay abreast of Society activities by reading NEHSXpress, our monthly email newsletter.
- We have developed into a society that increasingly interacts with the wider academic community.
When titles precede a name: use capitalization.
- The discussion will be led by Professor Carl White.
When titles follow a name or stand alone: use lowercase.
- Carl White, professor of English history, will lead the discussion.
Always capitalize NEHS Central Office (CO) positions: Director of the National English Honor Society, Business Office Manager, Director of Marketing and Technology, Web Facilitator.
Always capitalize the singular and plural forms of NEHS chapter positions: Chapter Advisor Faculty Advisor, Chapter Administrator, and chapter officer positions.
- Lindsey L. Ward, Chapter Advisor of The Woodlands College Park High School’s Cavalier English Honors Society Chapter, was the inaugural recipient of the John L. Manear Outstanding Advisor Award.
- Include a cover letter signed by the Chapter Advisor (or sent from the Advisor’s email address).
- She is very involved in NEHS as President of her local Epsilon Omega Chapter.
In a series
MLA style includes the use of the serial/Oxford comma before the conjunction. Use commas to separate words, phrases, and clauses in a series.
- Members are eligible for a variety of Scholarships including the William C. Johnson, Sigma Tau Delta, and NEHS Merit scholarships.
Use a comma after title, followed by the author.
- This year’s Common Reader is Dinner at the Homesick Restaurant, by Anne Tyler.
Computer and Internet Terms
One word: online, email, website (lowercase)
Two words: web page (lowercase)
Use two commas to set off the year when it follows the month and day.
- The meeting scheduled for Thursday, January 5, 2017, has been cancelled.
Do not use a comma between month and year or season and year.
- The January 2012 issue has been archived.
- He graduated in spring 2016.
Use month-day-year format.
- Submissions must be postmarked by November 7, 2016.
Graphic standards, including logo formats and guidelines, are posted on the website. As the need arises to update chapter materials in print and on websites, we ask chapters to adopt and incorporate these graphic elements. Images are available in many formats. Instructions on appropriate typography and colors are also included.
Use of figures
In general, use figures to express amounts of money.
- Tickets are $7.50 each.
You may spell out infrequent references to money if the amount can be written in three words or less (e.g., five dollars, ten thousand dollars).
- He was down to his last five dollars.
Do not add a decimal point and zeros for whole dollar amounts, unless listed in a series or if they are in a column format.
- Tickets are $7.50 each or two for $14.
- The committee suggested several pricing options: $7.50, $7.75, or $8.00
Under a dollar
For amounts under a dollar, use figures with the word cents.
- A small coffee is 99 cents.
Large amounts of money may be expressed in both figures and words.
- The original cost of the building was $4.5 million.
Spell out numbers that can be written in one or two words and represent other numbers by numerals. Always spell out numbers that begin a sentence.
- One, thirty-six, one hundred, fifteen hundred, 2 1/2, 101, 137, 1,275.
- Twenty-two students were awarded scholarships this year.
For infrequent use of numbers, you may spell out numbers if they can be written in one or two words (ten, ninety-nine, one hundred, six million).
Express in the same style.
- He reported that 8 of 12 chapters were represented.
Use a comma ($3,000).
Do not use an apostrophe to form the plural of a number (1990s, temperatures in the 90s).
Italicize the names of books, plays, poems published as books, pamphlets, newsletters, and periodicals (newspapers, magazines, and journals).
Use quotation marks for the titles of articles, essays, stories, and poems published within larger works.
Use one space after the punctuation at the end of a sentence.
National English Honor Society
Spell out National English Honor Society on the first reference and then use acronym NEHS for all subsequent references.
Society may also be used.
Since NEHS is an international organization, when referring to events or activities use "Society level" rather than "national level."
A female graduate from a particular school.
- Jane Smith is an alumna of Clarksville High School.
The plural of alumna/alumnus.
- Jane Smith and Bill Jones are alumni of Clarksville High School.
A male graduate from a particular school.
- Bill Jones is an alumnus of Clarksville High School.
Alwasy hyphenate non-fiction. Capitalize "Fiction" when "Non" is capitalized or in a heading.
- This I Believe is a popular creative non-fiction anthology.
- Non-Fiction texts may be examined in essays submitted to The Sigma Tau Delta Review.
Preferred variant of theater when referring to a live production, unless the preferred spelling of a specific venue is theater.
- There was a Broadway production playing at the local theatre.
- The Harris Theater for Music and Dance is located at the north end of Millennium Park in downtown Chicago.
Always capitalize the ' T '.
- There are several T-shirts available for purchase at the event.